Client Manage Content Rules

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Rules are evaluated when certain events happen within the system. Typically, the events are inbound (content arrives into a space) or outbound (content leaves a space). All the rules are evaluated and all whose conditions are met are acted on.

[edit] Conditions

These are the conditions that are tested to see whether the rule is applied. Any number of conditions may be combined in a single rule, but all conditions must be true for the rule to apply.

  • All items - Any item will match this condition
  • Items of a specified type or sub-type - Test the content type of the item, such as whether it is a policy document
  • Items that have a specific aspect applied - Test whether a given aspect has already been applied to the item, such as whether the item is versionable, classifiable or translatable.
  • Items that have a specific value in their name - Test whether the given text can be found in the name of the item.
  • Items with the specified category value - Test whether the item has been classified with the given category value.
  • Items with the specified mimetype - Test whether the item has the given mimetype, such as Microsoft Word, JPEG Image, OpenOffice Writer.

[edit] Actions

The actions are done when the conditions are all met. A rule may contain any number of actions and they will all be applied to the matching item.

  • Add aspect to item - Adds an aspect to the item, such as versionable.
  • Add simple workflow to item - Adds a workflow to the item. This allows a forward and backward routing to be defined.
  • Check in content - If the item is already checked out, a working copy, then it will be checked in by the action.
  • Check out content - If the item is not already checked out, a working copy, then it will be checked out by the action.
  • Copy item to a specific space - Create a copy of the item in the given location.
  • Execute a script - Execute (run) a script from the Data Dictionary/Scripts folder.
  • Extract common metadata fields from content - Perform analysis of the content and extract any embedded metadata (if supported) and add as Alfresco metadata. Microsoft Office document properties, OpenOffice and a number of other formats are supported.
  • Import an Alfresco content package - Attempt to import the item. The item should be in the Alfresco Export format, for example as exported from a space or the administration console.
  • Link item to category - Adds the given category value to the item.
  • Move item to a specific space - Moves the item to the given space.
  • Send an email to specified users - Create and send an email
  • Specialize the type of an item - Change the content type to a more specific type. For example, make a standard document into a policy document and add the appropriate metadata for that content type.
  • Transform and copy content to a specific space - Generate a copy of the item in a different format, such as text, PDF or HTML.
  • Transform and copy image to a specific space - Generate a copy of an image in a different image format and optionally apply transformations such as resize.
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