Workflow

From AlfrescoWiki

Welcome to the Alfresco Advanced Workflow WIKI.

Advanced workflow capabilities are available from v1.4

Contents 1 End User Features 2 Administration 3 Developer 4 Infrastructure

[edit] End User Features

Start Workflow (from a pre-defined list of registered Workflows)

• Enter workflow parameters (e.g. due date, priority)
• Attach resources (i.e. documents) to workflow
• Assign workflow participants (i.e. Alfresco users)
  • Groups - V2.0 onwards
    

List tasks assigned to user (from dashboard)
List tasks completed by user (from dashboard)
List tasks assigned to your pool (from dashboard) - V2.0 onwards
View & Manage Task

• Edit task related information
• Add Commentary - V2.1 onwards
• Review workflow history - V2.1 onwards
• View and perform operations (e.g. checkout, edit, delete) on attached documents
• Attach new documents to workflow
• Re-assign Task to another user
• Mark task as Done (or select pre-defined outcome)
• Take ownership or Return to Pool - V2.0 onwards
  

Cancel workflow
Determine workflows a given piece of content is participating in
Out-of-the-box Workflows:

• Simple review & approve workflow
• Simple adhoc task workflow

[edit] Administration

GUIDE: "How to" to define your own workflows
TRAINING: Getting started with jPDL
SAMPLES: Repository of sample Workflow Definitions

Workflow Definition Language:

• jPDL 3.2 process language for defining workflows (states, transitions, tasks, events, actions, ...)
• Timers - V2.1 onwards
• Custom process and task variables
• Modelling of Tasks
• Workflow packages (for routing multiple objects through workflow)
• References to Alfresco repository objects (e.g. people, documents, folders)
• JavaScript & Beanshell scripting
  • Read repository object state
  • Base workflow decisions on repository object state
  • Perform operations on repository objects (e.g. checkout, checkin, transform)
  • Issue Alfresco actions (e.g. send e-mail)
• Declarative configuration of Start Workflow and Task dialogs
• Localised Workflow definitions

Workflow Interfaces:

• Start "advanced" Workflow Alfresco Action
• URL based Task Management (submit reject or approve)

Workflow Tools:

• GUI for defining workflows (install)
  • Direct deployment of workflow definitions to Alfresco Repository Server
• Workflow Console for interactive deployment & debugging of workflows

[edit] Developer

• Workflow Javascript API
• Workflow Service Java API

[edit] Infrastructure

GUIDE: Alfresco Workflow Requirements & Design
Workflow on Share

Embedded jBPM 3.2 Business Process Engine